To ensure transparency and allow you to better control your personal information, this policy regulates the way we (“EmailGpt” “we”, “our” or “us”) use, collect and store data when you make use of our website https://email-gpt.net/ or (“Website”).

We do our utmost to protect your personal information and data privacy. This Privacy Policy is meant to help you understand what information we collect, why we collect it, and how you can update, manage and delete your information. This Privacy Policy is part of the Terms of Service and applies to the information provided when using the Website. We would like you to read this policy carefully.

1 Overview

We would like you to read the full content of this privacy policy. But if you don't have time to read the full story, here are the key takeaways:

2 Information Collection

What information will EmailGpt collect about me?

When you create an EmailGpt account, you will provide us with your email. You also have the option to add payment information to your account.

We also collect content that you create, upload, or receive while using our service. This includes content that you create and edit while using our Website.

Information collected automatically

Certain data about your device and your use of the Website will automatically be recorded in our system when you use EmailGpt, including:

Location information: This is the geographic area (network IP address or similar identifier) where you interact with our Website using a computer.

Log Information: As with most websites and technical services available over the Internet, our servers automatically collect data and record it in log files when you visit or use our Websites. This log data may include IP address, browser type and settings, date and time of use, browser configuration information, language preferences, and cookie data.

Usage information: This information is about the Website that you use and how you use it. We may also obtain data from third-party service providers to analyze how users use our Websites. For example, we will know how many users visited specific pages on the Website and which links they clicked on. We use this aggregate information to better understand and optimize the Website.

Device information: This is data from your computer or mobile device, including unique identifiers, browser types and settings, device types and settings, operating system, mobile network information, and application version numbers. We also collect interactive information between your application, browser, and device and our services, including IP addresses, crash reports, system activity, and the date, time, and reference URL of your request.

Security Information: To ensure the safe operation of software and services, we will collect your hardware model, operating system version number, International Mobile Equipment Identification Number (IMEI), unique device identifier, network hardware address (device MAC address), IP address, WLAN access point, Bluetooth, base station, software version number, network access mode, type, status, network quality data, operation, usage, service log. To prevent malware and be necessary for safe operation, we collect information about installed applications or processes in progress, the overall operation, usage and frequency of applications, application crashes, overall installation usage, performance data, and application sources. We may use your account information, device information, service log information, and information that our related parties and partners may share with you upon authorization or as per the law to determine account security, authenticate, detect, and prevent security incidents.

Cookies: Cookies are small text files stored on your device that are used in web browsers to provide personalized content and remember to log in and set up accounts. EmailGpt uses cookies and similar technologies, including tracking pixels and web beacons, to collect usage and analytics data to help us provide you with our Website, as well as to send you ads for EmailGpt products and services when you visit certain pages of the Website and certain third-party Websites. But even without your permission, we may store absolutely essential cookies, those needed to run the software, including those that allow you to log into a secure area of the software. The cookies we store will expire after you terminate the Website session or 15 days later. The aforementioned behavior of hosting absolutely necessary cookies is absolutely necessary for us to provide core service content, and if you do not consent to the license, you will not be able to use any of this software's services. If you do not consent to the license, you will not be able to use the software's services.

Information collected from other sources

We may collect your information from third parties, such as marketing partners as permitted by law. We may combine information received from other sources with information collected from you (or your device) and use it as described in this privacy policy.

In particular, if the information does not identify you individually or in combination with other information, it is not your personal information in the legal sense. When your information can be identified individually or in combination with other information, or when we are unable to connect data to any particular personal information with other personal information, the information will be treated and protected as your personal information during the combination in accordance with this privacy policy.

According to the law, the sharing, transfer and public disclosure of personal information that is decarbonized and ensures that the recipient of the data cannot recover and reidentify the subject of the personal information shall not be subject to separate notification and consent. We will take reasonable steps to avoid collecting personal information that is not relevant to the purpose for which it is being used. If we use your personal information for purposes other than those for which it is claimed and which are directly or reasonably related, we will notify you separately and obtain your express consent before using your personal information.

3 Information Use

How does EmailGpt use my information?

We will use, process and store your information as necessary to fulfil our contract with you and to safeguard our legitimate business interests, including:

  1. Used to display user content related to your account and ensure that you have access to this content when using our services.
  2. Communicate with you for feedback, make software updates announcements, and respond to your requests for assistance, including account validation support if you are unable to access your account.
  3. Help us provide and manage our Websites, authenticate users for security purposes, improve the functionality, algorithms and availability of the Website.

Does EmailGpt censor my content?

Typically, the EmailGpt employees won't review the user content you store. Unless, in our opinion, you have violated the Terms of Service, or for customer service support, or we feel an obligation to review your content in accordance with the Terms of Service, or to use it to improve our AI algorithms.

We may view your information as necessary to protect the rights, property or physical integrity of EmailGpt and its users, or to comply with our legal obligations, such as responding to arrest warrants, court orders or other legal proceedings.

Will EmailGpt share my information?

We will not share your personal information with organizations, companies or individuals other than EmailGpt and related service providers, except in the following cases:

  1. Share with a third-party service provider: We use service providers to help us meet business operational needs and improve services. We also use service providers to provide specific services and functions, including e-mail communications, customer support services and analytics. We will only share your personal information for legitimate, legitimate, necessary, specific, and explicit purposes, and these service providers can only access, process, or store personal data at our direction. Our service providers have no right to use shared personal information for other purposes unrelated to the product or service.
  2. We have your express consent to share your personal data.
  3. We consider it necessary to investigate possible violations of these to enforce them, or to investigate, prevent, or take action against illegal activities, suspected fraud, or potential threats to persons, property, or the Website systems we operate.
  4. We may resolve disputes in litigation or respond to legitimate requests from government authorities, including national security or law enforcement, as required by law and order.
  5. We need to do so in the course of mergers, acquisitions, bankruptcies, restructurings, the sale of some or all of our assets or shares, public offerings of securities or consideration of such activities (e.g., due diligence). In these cases, subject to this privacy policy, some or all of your personal data may be shared or transferred to other entities.
  6. EmailGpt and related services are not responsible for privacy protection of other websites if they contain links to other websites unless otherwise required by law. We may add commercial partners or shared branded Websites whenever needed, but we will only provide them with comprehensive information, and we will not disclose your identity.

Will EmailGpt release any of my personal information or user content?

We do not share your personal data or user content, except in the following cases:

  1. Cases directly related to national security, national defense security, public safety, public health, and important public interests;
  2. Cases directly related to the investigation, prosecution, trial and enforcement of sentences;
  3. Other circumstances prescribed by law and regulations.

4 Data Storage, transfer, retention and deletion

Where is my data stored?

The information you submit will be processed and stored in the United States. When you use the Website on an electronic device, the user content you save will be stored on that device and synced with our server. By publishing or transmitting any information to or through our Website, you consent to us hosting and accessing such information, including personal data and user content, in the United States. Please note that the laws may differ from privacy laws where you live.

Is my data safe?

EmailGpt is committed to protecting your information security and taking reasonable precautions to protect your information security. Our network services use encryption techniques such as transport layer security protocols to protect your data during network transmission. However, there is no guarantee that internet data transmission, whether wired or wireless, will be 100 percent secure. As a result, we cannot ensure the security of the information you transmit to us, including personal data and user content; accordingly, you accept the corresponding risks.

We use industry-level encryption technology to encrypt and save your personal information and isolate it through data isolation. For example, we encrypt all information stored on our server and on your terminal device. We always implement these technical measures and organizational practices and may revise them from time to time to improve the overall security of the system. Once we receive your data, we strive to take reasonable physical, technical, and administrative security measures to protect your personal information from unauthorized access, modification, and data damage or loss. The security of locally stored data depends on the security settings of your device. We recommend that you take appropriate measures to protect all computing devices you use related to our Website.

If EmailGpt finds out about the system security breach, we may try to notify you through the email address you provided us or by posting a notification on this Website with information about protective measures, if any. We will also report on the handling of personal information security incidents, as required by regulatory authorities.

Once you have left EmailGpt Website to browse or use other websites, services and content resources, we have no ability or direct obligation to protect any personal information submitted by you on EmailGpt and related services, regardless of whether you log in, view or use the above software or whether the website is based on EmailGpt links or guidance.

How do I delete my personal data?

You can always delete your personal information by logging into your account, visiting the settings page and deleting your account.

Please note that for security reasons, you will need to cancel the subscription before you can delete the EmailGpt account.

How long will personal data be kept?

You can delete your profile at any time by deleting your EmailGpt account. However, we may retain some of your personal information for a reasonable period of time to protect our legitimate business interests, to detect and prevent fraud, and to meet our statutory obligations, including tax obligations, statutory reporting obligations and audit obligations.

5 Third Party Services

Some third-party services that work with us may ask for permission to access your information. These services will request your consent in order to obtain such access. Please consider your permissions carefully.

Some third-party plug-ins embedded in our Website may let their operators know you visited the Website, and they may combine that knowledge with other data they collect about your visits to other websites or online services to identify you.

Data collected by third parties through these plugins is subject to each parties’ own policies. We encourage you to read those policies and understand how other companies use your data.

Currently, we use the following two third-party services:

Google Analytics. The Website uses a tool called “Google Analytics” to collect information about use of the Website. Google Analytics collects information such as how often users visit this Website, what pages they visit when they do so, and what other websites they used prior to coming to this Website. We do not combine the information collected through the use of Google Analytics with the Personal Information we collect. Google’s ability to use and share information collected by Google Analytics is restricted by the Google Privacy Policy, available at http://www.google.com/policies/privacy/. You may learn more about how Google collects and processes data specifically in connection with Google Analytics at http://www.google.com/policies/privacy/partners/.

Stripe. We use Stripe for payments, analytics, and other business services. Stripe collects identifying information about the devices that connect to its services. Stripe uses this information to operate and improve the services it provides to us, including for fraud detection. You can learn more about Stripe and read its privacy policy at https://stripe.com/privacy.

6 Minors' clause

If you are a minor under the age of 18, you should read and consent to this privacy policy with the supervision and guidance of your parent or other guardian before using this software and related services.

If you are under the age of 18, please do not submit any personal information through this Website. We encourage parents and legal guardians to monitor their children's internet use and help implement this policy to educate children not to provide personal information through the Website without their permission.

We protect the personal information of minors in accordance with the relevant national laws and regulations. We only collect, use, store, share, transfer or disclose the personal information of minors as permitted by law, with the express consent of parents or other guardians, or as necessary for their protection. If we find that personal information of minors has been collected without prior and verifiable parental consent, we seek to remove it as soon as possible.

7 Will this privacy policy change?

We may update this policy as product iterations, functional service changes, and legal policy changes, but we will always respect your privacy. We will notify you by email of any significant changes affecting your rights under this policy (up to your most recent email address) or post any other changes to this policy and their effective date in the easy-to-find section of our Website, so we recommend you check back regularly to keep up to date with any changes.

Your continued access to or use of this software after this privacy policy update shall be deemed to be your acceptance of this updated privacy policy. If you do not agree with the updated privacy policy, you should stop accessing or using this software.

For major changes, we will also provide more visible notifications (including a call for comment, announcement notification and even a pop-up reminder via EmailGpt software). Significant changes referred to in this policy include, but are not limited to:

  1. Our service model has changed dramatically. Such as the purpose of processing personal information, the type of personal information processed, the use of personal information, etc.;
  2. We have made significant changes to the ownership structure, organizational structure, etc. Such as business adjustment, bankruptcy merger and acquisition caused by the change of ownership;
  3. Changes in the primary target audience for the sharing, transfer or public disclosure of personal information;
  4. Your right to participate in personal information processing and the manner in which it is exercised have changed significantly;
  5. When our responsible departments, modes of communication and channels of complaint for dealing with personal information security change;
  6. When a personal information security impact assessment report indicates a high risk.

8 Contact us

If you have any questions, comments or suggestions regarding this privacy policy, or if you have any comments or suggestions regarding the use of EmailGpt and related services, or if you have any questions regarding the use of the Website, we encourage you to first contact us at privacy@mailmaster.ai.

Effective Date: December 19th, 2022